Virtually Yours Administrative Services

Desktop Publishing

NDietze — Wed, 11 Apr 2012 18:02:41 +0000

Since its creation in the early 80’s, desktop publishing has come a long way. Today’s desktop publishing software offers many templates and fonts to give you plenty of creative options. In your own office you can produce professional looking business cards, invitations, menus, newsletters, and planners.Desktop publishing software is user friendly. If you are familiar with most of the word processing programs then Desktop publishing software will not be all the foreign. For example: Microsoft Publisher looks a lot like Microsoft Office. Software with enough bells and whistles for small business publishing run between $100 to $150. The cost is reasonable when you consider the price tag of software vs. professional printing services.Creating with Desktop publishing templates is fairly simple. A brochure can be created by finding a template that meets your needs, adding the information, adding clip-art images or photos, and possibly adding a map of the location of your event or business. With a few tweaks you are ready to print. Other publication options are also easily created and printed.With desktop publishing software you can create and print, at a reasonable price, a project with a professional look. Create your own business cards or tackle a bigger project and create your own newsletter. Or if desktop publishing sounds like an interesting tool but out of your comfort zone let Nancy Dietz at Virtually Yours tackle that project. You can see her portfolio at : Virtually Yours Administrative Services of Hilton Head SC

Customer Relationship Management

NDietze — Wed, 04 Apr 2012 03:51:47 +0000

As a business owner, you are aware that taking care of your current customers is vital to success and growth. Hopefully as a customer you have had a personal experience that has kept you returning to your ‘favorite’ coffee shop or dry cleaners. Creating that type of loyalty with your own customers could be as simple as mailing out a thank you note or making a phone call to see how that new computer is working.A current and up to date customer database is essential to establishing and nurturing loyalty with your customers. Updating your customer’s address, phone number, and email address may seem like a daunting task, but it is well worth the effort. With the correct information, mailing, calling, or emailing your customer becomes a fruitful effort instead of a frustrating, time consuming task.While print and media advertising is a wonderful tool for attracting customers, word-of-mouth is still the best way to increase your business. One satisfied customer who feels appreciated will mention the great experience he or she had to more than just one friend. Those friends are more likely to remember that experience when they are in need of your services because of the personal connection.Taking care of your customers and making a lasting impression is the advantage you have as a small business over the corporate competition. Larger businesses with larger marketing budgets are aimed at customer flow not retention. Whether or not their customers return is not their focus.Focus your attention on the customers you currently have coming to you. Make their experience something they will remember fondly. Take the time to make sure they know you appreciate their business and word will spread. Simply put: happy customers ensure more customers to make happy.Nancy Dietze at Virtually Yours can help you keep your customer database up to date. You can also send her a list of customers that you would like to send thank you notes, gift cards, or special promotions, and she will take care of those tasks while you take care of the other aspects of your business. Nancy can also act as an assistant and make follow up calls and inquire about the satisfaction with your customer’s recent purchase and communicate any problems back to you.

Organizing Your Filing System

NDietze — Wed, 21 Mar 2012 21:40:30 +0000

If you are like most individuals you have a stack of papers occupying the corner of your desk, a drawer, or even a closet. Filing can be a daunting task. If you open your filing cabinet, cringe and close the drawer: your filing system could be the problem. The key to saving time and money is getting your filing system organized.The efficiency of your filing system affects the the efficiency of the rest of your office. If you can’t locate that important contact or last month’s expense report, not only are you frustrated, but you are losing information that will affect your bottom line.Here a few ideas on how to get the disorganized mess under control:

Each contact should have it’s own file folder.
All contacts should be organized alphabetically.
Make a list of your current categories, as you work add others that come to mind.
Separate files being held for records from active files.
What you use most often goes toward the front of the drawer while the files that you seldom use go towards the back.
Each piece of paper should have a place.
Replace worn folders and missing labels while you work.

Here is a staggering thought: according to the Wall St. Journal the average U.S. executive loses six weeks a year looking for lost or misplaced files. That is time and money that could be used elsewhere.Each business has its own filing needs and while the task seems intimidating, creating, organizing and updating files is important. Nancy Dietze at Virtually Yours has the experience to create and organize a filing system that will tame the chaos.

How to make a Travel Itinerary?

NDietze — Fri, 02 Mar 2012 04:52:39 +0000

In the world of business every move must be choreographed to make the best use of time and funds. Directing and making arrangement for travel consumes both time and funds.Whether you are traveling to meet with a client or a potential investor is traveling to meet with you many factors need to be considered. Either way your best foot forward is important. The last thing you want to happen is a missed flight or substandard accommodations.

A first impression isn’t something you get to do over.

To insure a smooth travel experience you need someone to gather all the details and organize them:Who will be traveling? What dates will they be traveling and what times do they prefer? Are there any special requirements, such as dietary restrictions or preferred seating? What is the budget? What kind of hotel room accommodations do they want? If a passport is required is it up to date? Will there be dinner meetings? Does there need to be down time activities scheduled? After these questions have been answered then comes the reservations of plane tickets, hotels, cars, restaurants and possibly tee times. To keep all these parts from becoming a muddled mess an itinerary needs to be prepared for every person involved in this meeting.As the dates draw closer confirmation of the flight schedule, quality of the accommodations, transportation to and from the hotel, and all other details of the itinerary will need to be checked. If any problems arise then a solution will need to be found. You only get one first impression.

About the Author:

Nancy Dietze of Virtually Yours is an accomplished Virtual Assistant with years of experience in business and real estate providing her with the skills and knowledge to take care of just about anything! She enjoys helping clients focus on their business by taking care of everything they don’t want or have time to do!

What is a Travel Itinerary

NDietze — Fri, 24 Feb 2012 13:28:44 +0000

A proper travel itinerary is like a wish granted from your fairy godmother. It is simply a thing of wonder. Every detail that you might need is gathered into one document. With a glance you know when, where and who you will be meeting with through out your day.A travel itinerary should begin with a title and dates of travel. Each day of travel needs to be slotted and scheduled. The day should begin with the first thing. To properly schedule out the day even breakfast needs to be slotted and scheduled. Meetings, breaks, and meals all need to be included. Approximate travel times and maps to restaurants, hotels, or other activities should also be included. Another added detail that may be of use is a weather forecast for each day.The itinerary is also the gathering place for flight times, transportation arrangements, hotel confirmations, phone numbers, email addresses and any other detail you feel might be useful. Listing the signature dishes of the selected restaurant might be a detail you would appreciate.The details are the most important part of an itinerary, whether you are preparing one for yourself or for a client. A well put together itinerary will make any travel experience stress free and allow you or your client to concentrate on the business at hand.

About the Author:

Paradise Bound

NDietze — Tue, 24 May 2011 15:02:48 +0000

Paradise Bound!

Have you noticed that Paradise is all around us? Whether you are a golfer, tennis player, or beach comber, you have found the right place. For the next few months, people will flock to our lovely coastal community to take advantage of what we have the pleasure to enjoy at our leisure.Did you just chuckle or laugh at the word ‘leisure’? Do you even remember what ‘leisure’ means? If you are lucky, you can squeeze a little leisure time in and around a busy work life. Your day starts early and is filled to the brim with work. You can’t remember the last time you had time to relax while the sun is still shining. Has it been months since your golf clubs have seen the light of day? Do you even remember where your tennis racket is? When was the last time you curled your toes in the warm sand?There is a solution to the crunch of time. Virtually Yours is the virtual administrative service that can help you make time to enjoy this paradise. Nancy Dietze, creator and owner of Virtually Yours, offers a long list of services that can both save you money and take care of administrative tasks that eat away at your day. A consultation with Nancy is free and easy to set up.This time next week, you could have more time in your day. This afternoon, you could be dusting off those golf clubs and reserving a tee time. You could call a few friends and have a party on the beach. It is summertime, after all. Shouldn’t you be enjoying what is in your own backyard? PARADISE is right here. Why should you be missing it?

You can find out more at Nancy’s website: http://virtuallyyoursadministrativeservices.com. Or you like her on facebook at http://facebook.com/virtuallyyourssc!

Of course, you can always call her at 843-290-1059 too!

Written & Prepared for Nancy Dietze by Tanya Holley, writer for Michael Schearf Art & Design (843) 368-0649